Board Member Resources
Enhancing the Value of Your Community
PMI’s main priority is to help increase the value of your community. Our managerial staff provides a variety of ways to help your Association achieve this goal. We assist Association Board Members and Homeowners in managing their community with the primary purpose of protecting and enhancing the community's property values.
To better understand PMI’s role in your community, take a look at what PMI can help with and what the Board will manage.
Log in to the BOARD MEMBER PORTAL to do any of the following:
- Board meeting information
- Legal documents
- Financial documents
- Homeowner list
- Outstanding work orders/service requests
- Compliance reports
- Violation reports
- Architectural review information
- Maintenance requests
What PMI does to help you keep your community running smoothly
- Manage homeowner communication
- Oversee Subcontractors
- Obtain bids for subcontractor Service
- Bill and collect assessments for your association
- Provide a simple payment center
- Enforce Community Rules and Covenants
- Provide financial statements and reports
- Serving in an advisory role with the Board of Directors
What the Board does
Make important decisionsYour board makes all the decisions for your community, and we assist in implementing those decisions.
Provide vendor servicesWe help manage these services.
Resolve neighbor-to-neighbor disputesIt is common for our role and authority to be misunderstood by members of the community. It is helpful to remember that associations are governed by their own set of documents called covenants and bylaws, and the elected board members enforce the documents to represent the needs of the whole community.
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Fill out the form below and we will be in touch. Want immediate help? Call us at 973.658.7500.
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Frequently Asked Questions
How much are your management fees?Every association's needs are different, so we cater our services to our clients' specific needs. Our pricing is based on the scope of work for your community.
What is included in the financial summary, and how often are they provided to the board for review?On the 15th of every month, you will receive a full financial report for the previous month and YTD reporting. These reports include profit and loss statements, balance sheets, delinquency reports, bank reconciliations, and bank statements.
Does your company assist in the facilitating of annual audits and tax preparation?Yes. We will provide the association’s CPA with the proper documentation to file for the association. PMI does not file tax reporting.
What is your process for the collection of delinquent homeowner accounts?When PMI takes over a new association, we work hand in hand with the Board of Directors to determine which delinquent accounts we should pursue. Once the accounts are determined, we will communicate with the owner, and they can either pay off their account or set up a payment plan. If they do not comply with our attempts, they will be handed off to a collection attorney to file a lien and collect funds. PMI will maintain constant contact with the Board of Directors throughout this process. It is your community, and we are simply here to guide and follow through with your direction.
What process do you have to mitigate the impact on the association if a manager leaves your company?Each PMI office is independently owned, and through the PMI system, we have ways to mitigate these situations should they arise. PMI is also headquartered in Salt Lake City, Utah, where all the association’s information is stored. As a member of a community managed by PMI, you can rest assured that your information and data will be stored in multiple locations. You can access it anytime should something happen to your manager or local office.
What assessment payment options does PMI provide to owners?Communities served by PMI have a variety of payment options. Homeowners can pay by check, online via the portal, Bill Pay, the lockbox system, or credit card.
Is your company a member of any industry organizations?Yes. PMI is a member of the Community Associations Institute, a global organization dedicated to educating, training, and keeping our company up-to-date with the latest trends and legal changes in every state.
- Northern New Jersey
- Millstone Borough
- Basking Ridge
- Long Hill
- Morris Plains
- Mountain Lakes
- Morris Township
- Pequannock Township
- East Hanover
- Hanover Township
- Mine Hill
- Mount Arlington
- Scotch Plains
- New Providence
- Bound Brook
- Far Hills